How to run effective virtual meetings

Companies are transitioning to remote working on a large scale now more than ever. Remote working, on the other hand, has the potential to disrupt business operations. The major challenges range from technological preparedness to organizational culture and productivity implications. How can remote teams work together effectively?

In this era of more remote working, how can you organize productive virtual meetings?

Many firms and employees lack the necessary experience in managing remote teams as the transition to remote working is made quickly in the face of current events. According to the OECD, 60% of Europeans did not work a single day from their home office in 2018.

You have a long history of assisting leaders in being more flexible through mobile meeting management. Working with Sherpany also means that we all have the option of working from home at least one day every week. Working from home is in our blood. In these uncertain times, we’d want to share our knowledge. In these days of greater remote working, this article explains how to organize productive virtual meetings.

When compared to regular meetings, virtual meetings face a number of obstacles

When compared to a regular, in-person office meeting, a remote meeting definitely has its own set of issues. Three of these obstacles are as follows:

Having the appropriate software for your virtual meeting is essential

Virtual meeting tools include Skype, Slack to name a few. When looking at online meeting tools, make sure they include video and audio capabilities, as well as screen-sharing and even recording capabilities, so you can make your remote conference available to everyone if necessary.

Assuring open communication and collaboration

Physical proximity in the same place may facilitate successful collaboration and communication. Small chat at the start of a meeting may help break the ice, and recognizing nonverbal clues can help avoid misunderstandings. How do you ensure that a group communicates properly in a virtual meeting? The importance of open cooperation and psychological safety in distant meetings cannot be overstated. People must feel comfortable speaking out and sharing their thoughts, which benefits the quality of your decisions.

Maintaining concentration and generating positive results

People at virtual meetings are less likely to feel responsible for the meeting’s outcomes. After all, you can disguise your multitasking far more easily in a virtual meeting than you can in a face-to-face meeting, and virtual meeting attendees are typically less engaged. This is why we urge individuals to share their webcam with others so that they feel more connected and accountable. A well-crafted meeting agenda with defined goals, on the other hand, helps individuals focus on what should be accomplished during the remote meeting.

Both in-person and virtual team sessions must improve

We propose that, despite a few unique obstacles of remote meetings, geography is not a fundamental determinant for meeting performance. If you’re unsure about the benefit of virtual meetings, the true issue is most likely how you handle all of your meetings, whether they’re in-person or virtual. In reality, in today’s business environment, ineffective meetings are a major issue. In general, individuals waste too much time in ineffective meetings. This has far-reaching implications: Unproductive meeting cultures result in sluggish decision-making, poor employee well-being, and, ultimately, high expenses.

Meetings, on the other hand, have the ability to boost employee engagement, coordination, innovation, productivity, and teamwork, all of which contribute to an organization’s agility, which is critical in today’s volatile business environment.